Anyone who might happen to follow me on Twitter or who has befriended me on Facebook or circled me on Google+ knows that I've been preoccupied with an office move recently. Really, it's a project that has kept me occupied over the past three years, as our department was one of the last to be decanted from 400,000 square feet of buildings on the chopping block. Finding temporary homes for all of the displaced functions was, luckily, the job of the project management and real estate teams at the corporate level. But, I did have to provide documentation from the current and proposed spaces for each of these moves, depending on the adaptations needed for each.
I was just reading a post from Life of An Architect's Bob Borson this morning. He's starting a new job, but, his post about what was in his office, and what it meant to him, reminded me that I wanted to share with you a reflection on how my work has changed here over the past decade+, but, mostly over the past five years (since my last office move).
I'm currently in an office, but, I'm certain that our next move will take us to a cube farm, so, these observations the engineers and I made as we moved are a good thing.
My facility has not accepted paper closeout documents (record docs, as-builts whatever you call them) since 2001 or 2002, but, yet, people still insist on sending multiple copies to the Engineering team (when my boss only asks for one set, because he gives them to the mechanics). I keep them, until I can verify that I've got the DWG or RVT files from that project (many times I do not, but, that's a separate rant ;) ).
The engineers used to use this table for plan reviews all the time, but, they've gotten more and more comfortable with reviewing plans on their computers, or on the workstations I set up around the campus, which have larger monitors.
This plotter is on the chopping block, too, because we just don't do all that much printing anymore.
As I moved, I dumped sets and sets of reference drawings that I used to be asked for constantly (when asked for a common set in B or D sized, I'd run off multiple and keep them handy for the next person coming through, it was a brilliant move that saved me loads of time, I assure you). However, it's been years since I've been asked for a paper set of drawings. Most of the (non-engineering) folks that want to do markups on a set, just ask for PDF from us. ~recycling the remainder~ I think I can also comfortably dump the set of riser diagrams that were always kept in the engineering department's file room (getting in the way, but, luckily on a wheeled rack), because, the engineers and lead mechanics that usually need to reference them are now doing so electronically.
Inside that drafting table is a little something special...
Obviously, I never did manual drafting professionally, myself, but, I kept them as a connection to my G-G. And, as a 'wanderer', I left them here in my office, which has stayed fairly constant for 13 years, while I changed personal addresses quite often. Now that I'm settled down in a nice house in the burbs, I've brought them home and showed them to my sons, who can inherit them from me one day (if they ever want to open a museum, of course ;) ).
I had binders for each of the projects I had managed. I had markups from the projects the engineers ran, markups from mechanics for changes they'd made or noticed in the field, tons of cd's and disks people would submit or find for me, and (this is my favorite) a paper copy of every work request made to me between 2000 and 2009.
Now that we've got more reliable IT backup, I no longer worry about files disappearing (which they'd done before, unfortunately), I can let go of the paper backup copies. I never open these binders.
It was fun running across some things, like the directory printout from when I started and there was NO filing system on the server yet, because no one was in charge of it (I had IT lock it down so only myself and the ME could write to it).
So, all of those drawers? They're now filled with equipment. Cables and cords, a couple of laptops, a projector (which I need to replace with something newer, by the way ~note to self~), my toolkits (for computer and plotter repairs) and sundry.
I'll admit that many of the binders remaining in my overhead storage could disappear. All of my AU handouts there on paper are now available in the AUGI forums, so I really don't need them on paper, nor some of those project binders I inherited when I took on various roles (from our Cabling Coordinator and Programmer when they left), but, I still have a hard time letting go.
And I don't need too much space to store CD's/DVD's anymore, since most of my file distributions are done via FTP or similar.
I even have a folder full of the furious notes I took at a meeting back in 2003 when I first heard of CAFM and Archibus and the whole world of data management gloriously opened to me.
For the past few years, I've taken notes electronically on my laptop, and in the last couple of years, I take the notes or work requests electronically on my iPhone and email them to myself, or access them from Evernote or Google Docs as appropriate.
There is a challenge in explaining to some of the luddites that I'm not 'texting' or playing games, I'm taking notes, and that's slowly overcoming the prejudice I initially encountered.
But, everyone else in the office has been switched to iphones recently, so there are a lot more multi-media notes from site visits, which is great. Also, during our own office renovation, no one thought to bring copies of the plans with us, so I pulled up the dwg file I'd emailed to myself on AutoCAD WS (now Autodesk 360 for mobile).
I started working with CAD very young and have felt like I was dragging my company kicking and screaming into the light. The move from paper to CAD, now the move from CAD to BIM (expect about 15 years for each technology shift, that's how we roll in a company this large, no matter the department). Five years ago, during our last move, things had improved slightly, but, since then, things have progressed more rapidly.
I look forward to that trend continuing.