2021-05-04

What's new in ARCHIBUS v26.1

In the past, ARCHIBUS has been on a longer release schedule, but they are currently putting out new versions quarterly, for their clients who choose a SaaS model.

I was able to join in on the most recent new features webcast, which was focused on user experience (UX) and return to work (RTW RTO).

Topics: 

  • Space Console: Query Search
  • Space Console: UX
  • Move Console: UX
  • ARCHIBUS Workplace: Accessibility
  • ARCHIBUS Workplace: Hoteling
  • Reports Central
  • Badging Connector and Report
  • Framework Controls: UX

Space Console: Query Search


 

Machine generated alternative text: Space Console Query Search Designed to quickly search and access specific information Create a flexible query Locate employees, divisions/ departments, buildings, etc. Find employees in permanent or hoteling seats r Space Console Q Building - "NC05" AND Division LIKE BEDFORD - NC05 - TGD Technology center Floor 04 - NC05 - CORPORATE MGMT Organizations Room Categories Rooms Legend Division/Department [Unassigned] ADMIN SERVICES BUS DEVELOPMENT CORPORATE MGMT FACILITIES Area ft2 15,437.85 7,362.04 5,294.82 5,948.25 2,991.54 Rooms 41 35 O Query )4 - Highlight Rooms By Divisions IEjLj Lj

 


 

The main strength of CAFM/IWMS/EAM systems is the data being in one place, and normalized. So all improvements into finding, querying, reporting on data get me really excited.


In addition to spaces, you can also find employees with this function, whether they are permanently assigned to a space or hoteling.

 

Ying Qin ran a demo of Space Console Query Search so we could see it in action.

There are three switches for this query feature:

  • Query
  • Employee
  • Quick Search

 

Machine generated alternative text: Query

 

Query search is for a space manager who knows the data

Switch this dropdown to employee, to search for people (by employee ID or name)

Quick search is the 3rd option

 

Machine generated alternative text: Category INCL ES C'office", - MET - Met Millimeters Floor 01 Floor 03 _ OFFICE _ OFFICE BEDFORD • AB • AB Building Floor 01 - OFFICE Floor 02 - OFFICE Floor 03 - OFFICE Floor 04 - OFFICE Floor 05 - OFFICE Floor 06 - OFFICE Z.'4'.UY

 

Can use 'contains' in the searches

Drill down into results and set room highlight types

 

Machine generated alternative text: O SRL 07 Employee Employees O selected Place in Waiting Room C) Employee Code CHAPMAN, ABBY SRL-07-707D unassign Organization OPERATIONS-LEADERSHIP 707 7070 CHAPMAN, ABBY 707C TANAKA, DANYEL

 

 

Machine generated alternative text: Space Console Employees Employee Code ABBY SRL-07-Ä7D NCOS 02 OPEMTONS-LEAOERSHEP ABBY MAN

Space Console: UX

 

Machine generated alternative text: Space Console UX Designed to save time when navigating the Space Console Print floorplans without highlights Zoom while selecting employees or rooms Drag and drop employee names ell' NCOS 04. Highlight Rooms By Occupancy 4571 Sabrina Logan 4602 4572 Kelly Grant Elise Hagen 4574 4570 John Voss 4569 margaret cohen 4575 4STR1

 

Space Console User Interface improvements now include the ability to:

  • Can print blank floorplans with no highlights
  • When selecting employees or rooms, zooms in on results
  • Drag and Drop Employees (names and numbers)

 Move Console: UX


Machine generated alternative text: Move Console UX Allow Move Coordinator Move Console Move List to speed work All Move Types Create Move Request in Configure Opti o ns Move Console Filter Moves on Division, Project Code, Name and Move Order aulL0'NG Move My Date > project Code Move Ord Requested (0/15) CJ Requested-Routed for App MOVE -JFK 2' Approved (O/S) Issued-In Process (0/20) Request an Employee Move Request a Group Move Request a Mcwe for a New Hire Request a Mue for an Employee Leaving an Equipment Move an Asset MOVE Request a Rc.rm Move EMPLOYEE TO MOVE project Status cv for Approval ing Department Qar Department Clear Cancel Department C Ode ro Date Project Name project Descrtgoon

 

Improvements include these abilities:

  • Can now create a move request from within the console
  • Can filter moves based on their Division, Project Code, Move Name and Move Order

ARCHIBUS Workplace Accessibility

 

Machine generated alternative text: Archibus Workplace Accessibility 0-00 AM - AM 030 AM - 9m AM 1100 AM - 11:30 AM 2:00 PM • 2.30 PM 2:30 PM • PM Roll out Workplace to all employees with confidence. WCAG 2.1 Level A and AA Compliant I I AM Room 1118 • I-soseaß Meeting Space Booking Input Meeting Info Recurrence Pattern Choose Meeting Time Start Date 04/05/2021 11:30 AM -12:m PM Duration 9m AM. 9.30 12:00 PM - 12:30 PM • 3:30

 

Improvements to the Workspace App are summed up by:

  • Features for visual and hearing impairments
  • WCAG (web content accessible guidelines) 2.1
    • Level A compliant
    • Level AA Compliant

 ARCHIBUS Workplace Hoteling

Machine generated alternative text: Archibus Workplace Hoteling Help keep employees safe while enhancing their desk booking Workspace Reservations experience Limit the number of days to book ahead Limit to all-day bookings only Enable a health check before checking in Book near a colleague; see who else has booked a desk while searching Workspace Booking TGD Technoiogy Center Select a workspace 04/05/2021 05 •a Fun day ENGINEERING - Floor 11 Health Check Start d ate 04/05/2021 Check have not experienced any Of these symptoms in the past 48 hours: • fever or chills • cough • shortness of breath or difficulty breathing • fatigue • muscle or body aches • headache • new loss Of taste or smell • sore throat • congestion or runny nose • nausea or vomiting • diarrhea • Unenclosed Workstation • 1 space

  • Ability to limit the booking window (application parameter)
  • Limit to all-day bookings (previous settings were morning / afternoon) (this application parameter is either/or, it cannot be utilized both ways)
  • Enable a healthcheck, with configurable text, prompt before booking is finalized. If you don't check in, the reservation will be released
  • Book near a colleague, because you can see who else has booked, during your search for a space

 ARCHIBUS Workplace UX

Machine generated alternative text: Archibus Workplace UX Make as easy to use as possible Removed pins on floor plan during booking Removed room labels on floor plan during booking Workspace Booking 05 Workspace Booking Recu Starl Oate Fun Day Room Type Department 9m - SOO PM AM . 1:00 PM

 

 

ARCHIBUS Workplace User Interface improvements make room selection less busy and easier to navigate

  • Removed pins on floor during booking
  • Removed room labels on the floorplan during booking

Reports Central

 

Machine generated alternative text: r Q Building - "NC05" AND Division LIKE BEDFORD - NC05 - TGD Technology center Floor 04 - NC05 - CORPORATE MGMT

Machine generated alternative text: Reports Central A Archibus Created to easily analyze the data you need to make informed decisions Create simple reports with charts Quickly tailor by filtering, selecting fields Publish and share reports with executives and peers Reports Central Tables Reports A" Work Requ•sts Arc hived Work Requests per Mon thJWeek Historical Work R •quests Work Assignments Request Labor Sync Historical Work Requests C) t Fields Addfilter Ld Chart Save O Filters Total Cost greater than Equ ipme nt Code IS not blank Work R" Code run emergency A Archibus Reports Central Code Ade Eqw Is Occupmcy by floor

 

Octavian ran through a demonstration so that we could see the reporting improvements in action.

 

Reports Central

  • Create simple reports, with charts
  • Quickly modify by filtering and selecting fields
  • Publish and share reports with others

 

This one excites me.

ARCHIBUS has always been my favorite CAFM platform, but it was a bit of a contrast when I began using FMInteract from FM:Systems because the reporting was so much easier to get going with. I literally had zero training and was able to get going with FMS / FMI reporting (to be fair, I had prior exposure to the slightly strange FMI database structure as an ARCHIBUS Solutions Architect performing data mapping for migrating clients, so that surely helped. It was very easy to get going with in reporting.).


These new changes look to be leveling the playing field a bit more with regard to the usability and lowers the barrier to entry in ARCHIBUS reporting.

 

Machine generated alternative text: A Archibus Home Search Favorites Real property Capital Projects Space Assets Maintenance Sustainability & Riü Workplace Services Technologies System Reports Central Reports Tables Title Equip Equipment O Select Fields Filters Cost to Replace Building Code Equipment Code 1001 1002 1003 1005 1006 1007 Y Add filter Chart Equipment Description Equipment Code Equipment Standard Fl Code •./ Save Employee Personal protective Equipment Equipment Equipment Asset Attributes Equipment Audit Equipment Counts by Standard Equipment Depreciation Equipment Inventory vs. Audit Equipment Inventory vs. Trial Equipment Parts Equipment Peripherals Equipment Ports Equipment Standard A-PC A-PC SUN SUN A-PC A. PC A-PC Filter Cost to Replace 0.00 0.00 0.00 coo o.cn Build xc xc xc

 

Machine generated alternative text: Equipment @ Select Fields Filters Cost to Replace Building Code Floor Code Equipment Code 2000000001 2000000003 2000000005 2000000007 2000000011 2000000013 2000000015 2000000017 2000000019 2000000021 2000000023 Y Add filter Is greater than Chart Save Equals Equa Chart Options Chart Title• Equipment Categories' Budding Code Code Equ•ment Standard Floor Code A-SUN-COMPUTER A-STD-PC Building HQ HQ HQ Done Cancel 2,000.00

 

They support 4 chart types currently, but will be adding more in future releases

Machine generated alternative text: Chart Save Chart Options Bar Chart C umn Chart Li Chart Pie Chart 18

 

  • Bar Chart
  • Column Chart
  • Line Chart 
  • Pie Chart

 

Machine generated alternative text: I s greater than Equals Report Profile and Publishing Equa Title* to Equipment by Cost to Replace Description Equipment by Cost to Replace in Building HQ and Publish Report my report visible to others Application• Process or Role' Save

 

Then you can save your report, either privately or shared with your team. When you publish the report, you dictate the Application and Process or Role to store it as.

 

This reporting can be restricted or allowed by Role. The 'publish report' is not a PNAV (process navigator) item, it resides within the Reports Central Process, and published reports will only be visible to those with the assigned application/process/role dictated by the reports.

 

One limitation is that there is no support yet for math. No averages or sums are available, but they will be in a future release.

 

If you are a report designer, you can lock some of the filters, so the asset manager who receives the report cannot add a filter. Basically, there is control how much filtering the end user will have access to based on your target user role.

 

Since this is version 1 for this feature, ARCHIBUS would love to get user feedback on it to help inform future releases. If you do not know how to submit feedback, contact your ARCHIBUS Business Partner.


Access Monitoring: Badging Connector

 

Machine generated alternative text: Access Monitoring (Badging Connector) Monitor capacity and social distancing compliance Import employee badge data Support contact tracing by tracking facility entry Monitor space access and utilization RCeSS 5 Floors 1,652 Seats 99 Assigned utilization Code: A Date 202' 78 Seen(Daily, Avg.) Building Access Inrormation Cun ju •V N" 0 ACKERMAN. 5% Daily Utilization R TUV•e W"' VuZ'• Peak

 

 

Access Monitoring (Badging Connector), these features can help ensure social distancing compliance by monitoring the current capacity / occupancy of your space:

  • Imports employee badge data
  • Supports contract tracing by tracking entry to facilities
  • Monitors space utilization and access

As an aside: I have heard that this company, DLR group, is doing a lot of exciting data-centric forward-thinking work in the AECO industry re: IoT and IAQ, including not using badging or grid scans of occupancy scanners or other similar data sources for occupancy counts, but also using thermo data to detect changes in air temperature, indicating occupancy increases to unsafe levels. Neat stuff. 


Framework Controls: UX


Machine generated alternative text: Framework Controls UX Designed to save time by allowing easy locating and uploading of items Update drawing control's toolbar icons Allow drag-and- dropping documents to the form's document field Highlight a selected tree node BOSMED 02 Work Request More Information Simple Tree - Depe Department by Division ACCESSORIES Accessories • ADMN S E RV'CES Adm • ADMINISTRATION Administration • eun01NG svcs Bus DEVELOPMENT Business • WSMSS ADM N SVCS Ad m Finance c-HUMANITIES college Humanities C.MANAGEMENT College Management of sciences • CORPORATE "GMT Ma ELECTRONIC sys. Electron* systems • EXECUTIVE Executive Problem on • 227.298 ELECTRONIC ENGINEERING oate 44-2021 to m FURNITURE T

 

 

Framework Controls User Interface

  • Updated drawing control toolbar icons
  • Ability to drag and drop documents into the document field
  • Highlights in the tree which item you have selected

 

These changes apply across the product.


New Features and FAQ


There was a future features / backlog / roadmap portion of the presentation, but I will not be discussing that today, as it will be made public by ARCHIBUS at the appropriate time.

Likewise, I will not be sharing my notes and screenshots on the FAQ portion of the call, as much of that was regarding items currently in development which have not yet been released. Disappointing, as I have SOOOO many comments regardings some of them.


I always love new features, but, as someone supporting IWMS software, most of which is still (an average) of 60% customized, it does make me nervous. ;)




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